Preparing for your board meeting is a process that requires time. The most successful boards take this seriously and ensure that their meetings run smoothly. They schedule meetings far in advance to give board members the chance to accept their meetings (and often to adjust their calendars). Board members are extremely busy and can be on multiple boards and teams, so coordinating with them and their assistants to ensure that they attend the board meeting https://boardmeetingsonline.blog/what-is-azeus-convene-software-and-how-does-it-actually-work is crucial.
As part of your preparations for the board meeting, it’s essential to ensure you have all the required materials before the meeting. The agenda and board packet should be sent out approximately a week ahead of the meeting. This will allow the Board members to review and absorb all of the documents prior to attending the board meeting.
It is a good plan to make a couple of short calls prior to the board meeting to ensure that your members are well-prepared. This will allow you to quickly solve any issues that could arise, for instance, when there are slides that have been updated that must be shared before the meeting.
It is also a great idea to spend some time reflecting on the reasons you’re on the board. This will keep you focused throughout the board meeting. Also, make sure that you are covering all relevant issues.